How to Facilitate a Successful Virtual Meeting

Virtual Meeting is an online collaboration tool that allows users to join video conferences with people located in different places. Whether they’re discussing a new project or brainstorming, the conference helps them stay focused and productive. Virtual Meeting not only allows participants to talk, but also includes features that boost productivity, such as recording meetings, making transcriptions, and providing accessibility to those who have physical disabilities.

Set the goals of your Virtual Meetings to avoid unproductive tangents and help attendees stay focused. This will ensure that you are covering only the most important subjects and allow your team to arrive at a clear conclusion at the conclusion of the meeting.

Encourage your team to note notes in writing during the virtual meeting. Research has proven that taking notes by hand helps people retain information and better grasp the material they’re learning. Encourage your participants to contribute through the whiteboard or chat feature of the virtual meeting. Even those who are reluctant to speak up can make their voices heard.

Start on time – Meetings that don’t start on time are likely to run over-time which can cause stress for attendees. Make sure you start your Virtual Meetings at the time you have set for your meeting so you can start your meeting right away.

Facilitate a virtual meeting by randomly calling attendees during the call to determine whether they’re listening. This will not only increase participation, but will also improve the efficiency of your meetings by making sure everyone is heard.

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